The Office of Administration is responsible for developing a five-year strategic plan and annual action plans. Its mission focuses on administrative management, public relations, document control, marketing, sports, security, environmental management, physical maintenance, and scholarship administration.
- Collaborate on the development of the University’s strategic and action plans.
- Manage general administrative affairs and public relations.
- Control and archive all administrative documents and legal norms.
- Archiving and managing all types of administrative documents and legal norms.
- Organizing national and international ceremonies, social affairs, and general protocol.
- Overseeing marketing, sports, security, and scholarship programs.
- Ensuring the maintenance and repair of physical infrastructure.
- Perform other duties as assigned by the management team.
- Conducting regular meetings and reporting on performance results.
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The Office of Administration is divided into six specialized units:
- Administration Unit
- Marketing and Communications Unit
- Sports Unit
- Security and Environment Unit
- Physical Infrastructure and Maintenance Unit
- Scholarship Unit
The Administration Unit is responsible for the following duties:
- Collaborating on the development of the strategic and action plans for the relevant office.
- Managing the transition from traditional administration to Digital Administration and coordinating work hierarchies with other departments of Asia Euro University.
- Enhancing the capacity for management, organization, monitoring, inspection, and evaluation within both the unit and related entities.
- Providing regular training in both "soft skills" and "hard skills" to specialized staff to keep pace with continuous national and global development.
- Managing and archiving AEU administrative documents and various legal standards.
- Coordinating the flow of documentation and disseminating information received from various ministries and institutions.
- Overseeing public relations and social work activities.
- Summarizing and reporting on various activities according to scheduled periods, such as monthly, semi-annually, and annually.
- Preparing administrative letters and legal standards for personnel management.
- Compiling statistics and information tables for staff, including work schedules for full-time, part-time, probationary, and volunteer personnel.
- Conducting meetings and regularly reporting on work activities and outcomes.
- Collaborating on and fulfilling other related tasks as assigned by the Head of the Office.
The Marketing and Communications Unit is responsible for the following duties:
- Collaborating on the development of the strategic and action plans for the relevant office.
- Managing promotional activities and encouraging students to enroll in training services.
- Monitoring, evaluating, and providing recommendations regarding information dissemination and marketing efforts.
- Collaborating with relevant departments to update the university's digital marketing systems, including the website, social media networks, and informational brochures.
- Studying and developing marketing strategies and organizing various university events, such as training courses and workshops.
- Conducting meetings and regularly reporting on work activities and outcomes.
- Collaborating on and fulfilling other related tasks as assigned by the Head of the Office.
The Sports Unit is responsible for the following duties:
- Collaborating on the development of the strategic and action plans for the relevant office.
- Managing all sports-related work and activities.
- Organizing sports delegations and teams of male and female athletes to participate in university-level, national, and international competitions.
- Preparing training venues and equipment according to the available sporting disciplines.
- Promoting the development of the university’s sports activities to enhance its reputation.
- Encouraging and motivating students to support and participate in various competitions organized at the university, national, or international levels.
- Conducting meetings and regularly reporting on work activities and outcomes.
- Collaborating on and fulfilling other related tasks as assigned by the Head of the Office.
The Security and Environment Unit is responsible for the following duties:
- Collaborating on the development of the strategic and action plans for the relevant office.
- Managing the entire security system, including parking areas, office rooms, the campus grounds, and entry-exit permissions.
- Organizing internal building order and external aesthetics, which includes classrooms, information boards, floor maps, and parking for bicycles, motorcycles, and cars.
- Coordinating traffic during school entry and exit hours, as well as during conferences and major events.
- Managing equipment, materials, and proposing uniform requirements.
- Ensuring hygiene and a clean environment through regular cleaning of classrooms, offices, meeting halls, conference halls, entrance/exit areas, restrooms, and the entire campus premises.
- Monitoring cleaning staff regularly and preparing daily hygiene plans.
- Increasing greenery and plants throughout the university campus.
- Conducting meetings and regularly reporting on work activities and outcomes.
- Collaborating on and fulfilling other related tasks as assigned by the Head of the Office.
The Physical Infrastructure and Maintenance Unit is responsible for the following duties:
- Collaborating on the development of the strategic and action plans for the relevant office.
- Managing the workshop and the storage of repair materials or spare parts.
- Overseeing the management of generators, electrical systems, and electronic networks.
- Repairing, improving, and maintaining buildings, classrooms, desks, whiteboards, lighting, electrical systems, and drainage systems.
- Organizing training programs for electrical safety and emergency evacuations within the university.
- Issuing notices or placing warning signs and identifying hazardous areas that could pose a risk to staff, professors, or students.
- Preparing plans and regularly monitoring and inspecting repairs, maintenance, and improvements.
- Taking responsibility for the management of student dormitories.
- Conducting meetings and regularly reporting on work activities and outcomes.
- Collaborating on and fulfilling other related tasks as assigned by the Head of the Office.
The Scholarship Unit is responsible for the following duties:
- Collaborating on the development of the strategic and action plans for the relevant office.
- Managing statistics, information, and annual scholarship plans for students.
- Preparing scholarship-related documentation for various institutions.
- Collaborating on the monitoring of and providing relevant updates to scholarship students
- Evaluating and preparing reports for scholarship providers/owners.
- Conducting meetings and regularly reporting on work activities and outcomes.
- Collaborating on and fulfilling other related tasks as assigned by the Head of the Office.
