Academic Policy

Introduction

The following regulation agreed to by the Academic Board, have been developed to provide students with common standards, ensuring both equal opportunities and equal penalties. This section outlines University policies on academic load, absence and leave, assessment, examinations, thesis, student records, student conduct and graduation.

 

Academic Load

Students are expected to undertake the full academic load each year in order to be awarded their degree or diploma. All undergraduate degree is of 4 year or 8 semesters in duration (full-time). Each semester has 15 weeks of instruction, depending on examination date.

Student contact hours are general around 24 hours per week, although this varies across departments and semesters. The duration of each subject is usually one semester only; however, some subjects extend over two semesters. Duration of Master Degree terms varies, as do the associated contact hours.

All Ph.D. degree are of 2 year or 4 semesters in duration (full-time). Please contact individual course coordinators for further details.

 

Attendance

Regular and prompt attendance at lectures and laboratory classes is an essential part of every course, along with satisfactory completion of assignments and examinations.

In all other courses, students must attend at least two-thirds of lectures each semester in order to complete the course satisfactorily. If students are absent for 1/3 or more of classes without authorization from the Director of Study and Research Office (Building B), they will be ineligible to sit for the examination.

 

Absence and Leave

Students who are unable to attend classes for reasons of illness, accident or pregnancy, must seek formal approval by the Studies and Research Office (Building B) for days absence; or approval by the Vice-Rector, Academic for more than 3 days absence. Failure to do this will mean that leave cannot be granted; the student will be marked absent, and will lose his or her right to take the course examination. Two relevant forms are available from both the Studies Office.

 

Time Limits for Completing Course

Undergraduate Degrees

Undergraduate courses must be completed with a maximum of five years. If there is a deferral for an approved reason, one extra year may be added to complete the degree.

 

Postgraduate Degrees

Master courses must be completed with a maximum of 4 years. If there is a deferral for an approved reason, two extra years may be added to complete the degree.

Ph.D. courses must be completed with a maximum of six years. If there is a deferral for an approved reason, three extra years may be added to complete the degree.

 

Assessment

Departments assess students by a variety of methods depending on the course. These include:

  • Essay Writing/Assignments;

  • Oral Presentations;

  • Written Examinations/Short tests;

  • Laboratory Tests/Field Work Reports;

  • Thesis/Research Papers.

 

Thesis/Research Report

In their final year, some students write a thesis instead of taking final examination. In the first semester of year four, students submit a proposal for a bachelor thesis paper to the University Academic Board for approval. if this is accepted, they will begin research in that semester and write their pager in the second semester of year four. They will then present their paper to a thesis review committee where the will be given a final score.

 

Grading System

Undergraduate Course

Students are given a grade out of 100 for each subject. If they receive a grade less than 50, the student will fail and will have to repeat the examination either at the next time it is offered. The grading system is outlined below:

 

Postgraduate Courses

Master’s Degree

Students are advised to thoroughly acquaint themselves with the grading system of their enrolled course before undertaking any assessment tasks. Information on course grading systems is available form course coordinators. The grading system is outlined below:

 

Ph.D. Degree

Students are advised to thoroughly acquaint themselves with the grading system of their enrolled course before undertaking any assessment tasks. Information on course grading systems is available form course coordinators. The grading system is outlined below:

 

EXAMINATION

End of Semester Examinations

Students who are in compliance with the University regulations (discipline, attendance rules, return of library books, etc.) are eligible to take the final examinations. Examinations are given at the end of each semester for all courses.

The method and content of the examination is decided upon by the lecturer and announced to the students at least one month before the exam. Students are given a study week before the semester examinations.

Results of the examinations are posted within 2 weeks of the examinations.

 

Pass/Fail Policy

Each subject is assessed separately. Students must attend classes regularly and pass all subjects in order to complete their course. Students are notified if they have satisfied the requirements.

If students fail up to three subjects in one year, they will have to re take the exam the subjects during the summer break but may still proceed to the next year. If they fail in three or more subjects in one year, they will have been expelled from the program.

 

Repeat Examinations

Undergraduate Degrees

In undergraduate degrees, if a student fails a subject in either semester, the University allows students to repeat that examination the next time it is offered. Students are not required to take the class again, but if it fits into their timetable they may retake the class without paying a fee. Students take the same examination as those in the current instructional semester.

 

Postgraduate Degrees

Postgraduate courses set individual policies for student failure and re-examination. Please contact individual course coordinators for further information.

 

Academic Transcripts

Academic transcripts record the final results of all courses. Transcripts are available on request form the Studies Office (Building B).

 

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